This document walks you through the steps of creating a narrated presentation to deliver content to students in your blended course. The process has been developed to ensure a thoughtful design process, and an easy way of editing, recording and updating content. It leverages the use of Microsoft PowerPoint to develop the content, Kaltura to store and caption the content, and Canvas to make content available to students.

Directions for PowerPoint for Windows


These directions were written for Version 16 of Office 365.  There is a campus-wide version of Microsoft Office available at no cost to you. If you are running a previous version, please take a moment to update your version of Microsoft Office.

November 10, 2020 Note: Microsoft has released a new version to correct a bug that created a gap of several seconds at the beginning of videos when they were uploaded to Kaltura. You should make sure you have Microsoft PowerPoint for Mac 16.43  or higher installed on your computer.

  • If you don’t have the correct version, select Help | Check for Updates inside PowerPoint. If there is an update for PowerPoint, it will display the version to be installed.


  1. Make sure your headset or external microphone is plugged into your computer.
  2. Under System Preferences, click Sound, then Input. Select the source to be used while recording.
  3. Speak into the microphone as you would when you are recording. Check the input level to make sure it isn’t too soft or too loud. Use the Input Volume slider to adjust the microphone level.
  4. Return to System Preferences, and click Security & Privacy. Click on the Privacy tab. Click on Microphone. Make sure the Microsoft PowerPoint box is checked. You may need to click on the padlock icon in the lower-left corner to change this setting. You will need to authenticate with your computer password.
  5. Close window


  1. To aid in the recording process, and to refer to later in proofing the transcript, it is best to have a script written out for each slide. This will ensure that content is presented in a clear, short, and precise. As you record, you will make errors that will require you to re-record slide narration. Having content written down will make that process easier.
  2. Once the presentation script is ready, open the presentation in PowerPoint.
  3. Copy and paste the slide’s script into the Notes section for each slide.
  4. Make sure the following options are selected under the Slide Show tab:  Play Narrations, Use Timings, and Show Media Controls.


  1. Prior to recording audio for all of your slides, it is a good idea to check that your computer is configured correctly. To do so, click the Slide Show tab, then click Record Slide Show.
  2. Record the audio for the first slide.
  3. Press ESC to end recording.
  4. From the Slide Show menu, select Play from Current Slide. You should hear the audio you recorded. If not, return to the Set Microphone /Audio Limits section above.
  5. Click audio recording confirmed, click Slide Show tab, then click Record Slide Show.
  6. Record the audio for the first slide.
  7. If you make a mistake and need to record audio for that slide, continue recording the audio for the other slides first. After recording for slides, exit out of presentation mode. Navigate to the slide with the error. Click Record Slide Show again to re-record audio for that side. Click ESC when done with that slide.)
  8. Click the next slide button to progress to the next slide and record the audio for that slide. Continue until audio for all slides has been recorded.
  9. Press the ESC key to end recording.
  10. Note: Some campus users have experienced issues issuing an alternate approach by inserting audio directly into each slide instead of using the Record Slide Show feature. This approach is not the recommended approach by Microsoft for the creation of narrated presentations.


  1. The easiest way to make your narrated presentation available to students is to export it as a video and place it in Kaltura.
  2. Select File | Export. Select MP4 or MOV in File Format drop-down menu.
  3. Under Quality, select Low Quality (853 x 480) to ensure low-bandwidth viewing.
  4. Make sure Use Recorded Timings and Narrations box is selected
  5. Specify desired location for saved file and click Export.
  6. Select File | Save to save a native PowerPoint version of your file to use later if changes are needed.
  7. In your browser, go to Click on ADD NEW | Media Upload menu. You will be prompted to log on with your UW-Madison NetID.
  8. Drag and drop your media file into the Upload Media box.
  9. In the Name box, enter the name of the video you want students to see.
  10. In the Description box, enter a brief description of the video to help students know what the video is about.
  11. In the Usage Rights box, designate any copyright licenses you want to attribute to the content. If you want to retain copyright to yourself or UW-Madison, select None (All Rights Reserved).
  12. Determine publishing rights for the video. Private: only you can see the video. Unlisted: Media is available to anyone with a link. Published: Media will be available according to the settings for the designated Kaltura Channel.
  13. Click Save.


Content uploaded for student use in your course needs to be made accessible. View the Making Course Video Content Accessible resource for directions.


The process documented is designed to make updates to your narrated presentation easy. To make changes to an existing presentation, you will need to open your original PowerPoint file. Make any changes to slide text and design as needed. To update audio, review the RECORDING section to re-record changes for any slide.


View a video tutorial of this process from Microsoft.